Report template AER-DEMO-001 · a sample structure of inspection documentation
Report template
Below is the complete structure of an Aerfield report. Instead of an unlabelled folder of files you receive numbered observations with their exact position on the roof, photographs and a recommendation of what to check first. The document does not replace a structural expert opinion; it puts the visible damage in order so that a roofer or an electrician can plan further on-site checks.
What this document is for
The report is built for a specific task: repairing a roof, fixing a PV fault, handing over works or a conversation with an insurer.
Every card separates the visible defect from the conditions on the roof and the recommended step. That way the roofer or electrician gets hard material, not someone else's technical opinion.
The sample document shows the actual format of the report: from the flight conditions and image markers to the list of recommendations for the contractor.
Section 1 · mission conditions sheet
A thermal image with no sunlight or wind parameters has no technical value. That is why the report starts with a conditions sheet: when the material was captured, with what, and within which method thresholds. These parameters are part of the document, not small print.
When the conditions fall outside the thresholds - for example too little sunlight or too much wind - the thermal camera check is not carried out: we postpone the date or change the scope to RGB imagery. Details of the method: PV thermal imaging.
Section 2 · observation index
Instead of an unlabelled folder of files you receive numbered observation cards. Every entry has an exact location on the building, the conditions the photograph was taken in and a recommendation for a specialist.
Confidence level: high - the observation repeats across successive frames of the pass, conditions within the method thresholds.
Confidence level: high - the element is visible in the overview frame and in close-ups from two directions.
Coverage: the full set of planned frames for the section. The report also records places with no visible observations under the recorded conditions.
Status: a visible change after repair. Comparing the photographs documents the work; a roofer verifies its quality and watertightness.
Sections with no observations are a full part of the index. "Nothing to report" only has value when the report honestly states the method and the conditions under which that information was gathered.
Attachment to the card · OBS-02 · RGB evidence frame
In the full report every entry in the index links to evidence frames: an overview and a close-up. The observation can be checked against the source material, not taken on faith.
Section 3 · the RGB/IR evidence pair
Every thermal observation in the report has a paired RGB frame from the same pass. Shading, soiling or a reflection look different in each of the images - the pair gives the expert a context a single thermogram does not carry.
Shared frame · RGB
Shared frame · thermal image
Shared frame: the same section of a PV farm in visible light and in a thermal image. Demonstration material - an illustrative image, not a record of a real mission.
PV thermal camera survey: offered to companies and partners once the method gate (G4) is passed. Conditions for delivery: sunlight ≥ 600 W/m² in the plane of the modules, wind ≤ 4 m/s, native GSD ≤ 3 cm/px. We point out observations for verification by the appropriate expert - we do not diagnose faults.
Section 4 · confidence level
Every observation gets a descriptive confidence level: high, medium or low. That is a judgement of the quality and repeatability of the observation itself in the material - never a verdict on the condition of the building.
Section 5 · the next step
The last line of every card names who should see the observation and why. The interpretation and the technical decision stay with the appropriate specialist.
Thermal observations on PV go to the O&M service company or a licensed electrician. They carry out the electrical verification and make the service decision.
Observations on the roof covering are verified by a roofer, and in the case of damage or a dispute, by a surveyor. The report is input for their assessment, not a substitute for it.
Places with no visible defects serve the manager as a reference point: what to check and when at the next inspection or after a weather event.
Do you run a PV service, a roofing business or manage buildings? See the terms of the Partner Program ⟶
From the demo to a real building
Give us the address and the decision the material is meant to support. A reply within 1 business day, the review is free and commits you to nothing. The date is always conditional: the zone, the surroundings and the weather.